Fire Safety Plans Have a Strategy Before You Need It

When a crisis hits a multifamily community—or any other organization—the difference between a good outcome and a disastrous one is often a matter of simple preparedness. Residential communities in particular need to have a plan in case of an emergency, whether that emergency takes the form of COVID or hurricane, earthquake, or fire. Some states and municipalities require multifamily buildings and developments to draft emergency contingency plans as a matter of law, and some don’t—but in any event, they are always a must-have for the safety of your community.

What Is a Fire Safety Plan?

Public service announcements have been ubiquitous for years about the need for everyone to know what to do in a fire emergency, but in order to know that, you need to have a pre-prepared plan. The proper name for an official fire safety plan is a Fire Emergency Preparedness Guide (FEPG). It gives you information about what is physically installed in your building—fire protection systems, exits, stairs—and describes both fire and non-fire emergencies. FEPG requirements for buildings can originate with the state or local government (or neither—in which case it’s incumbent on boards and managers to make sure their communities draft, maintain, and update as needed their own FEPG). The form of ownership, whether it be co-op, condo, or rental, is irrelevant; indeed, FEGPs aren’t just for residential buildings—commercial and industrial buildings should have them as well. Safety is a matter of precaution and common sense, even to the level of the individual family. 

More on FEPGs

James Bullock is a former firefighter and the president of New York Fire Safety, a consulting firm that provides FEPGs to co-ops and condominiums, as well as other types of properties. “These plans contain perhaps three pages on fires themselves,” he says. “The other 30 pages or so deal with information on fire safety. There are other informational sections that deal with your building systems, exit, stairs, etc. and how and what to do in the event of a fire emergency. These reports have sections about both fire and non-fire emergencies. Basically it’s ‘what to do’ instructions, like: take your keys and close the door, don’t use elevators, and so forth. It now also contains sections on non-fire emergencies, like a hurricane or a steam or gas leak. Part of the law in New York City also mandates that fire safety notices are to be put on the back of the front door of your apartment, the same way you see them in hotel rooms. These instructions deal with the possibility of fire both inside your apartment and outside it.” Bullock adds that co-ops and condos were exempt from the notice posting requirement previously, but a new amendment to the NYC statute will require co-ops and condos in New York to post notifications as well within the next month or so. 

Outside of NYC proper, Bullock says things get a bit more variable. “In New York City, an FEPG is required by law,” he says. “It’s a part of the New York City fire code, and extends to residential buildings of three families or more. In townhouse communities they are required when three or more units are attached, or clustered in a section; if only two are attached, the plan is not required. The reasoning behind this is that in truth they are not necessary [in single- or two-family dwellings]—residents just need to get out of the building. Outside the city in New York State it’s not required, but as a fire safety professional I certainly recommend having one. Multifamily buildings outside of New York City should have them regardless. It is critical for residents to know what to do in case of a fire.”

Who Creates the Plan?

Interestingly, Bullock says that even though the city requires an FEPG to be done for each building, it doesn’t say who has to do it. Technically, a board or manager could draw up their own, but according to Bullock, “the plan should be written by a fire safety professional. I have completed over 3,000 of these guides, and frankly, I’ve found that when done by someone other than a fire safety professional, 85% of the plans are incomplete or incorrect. For example, supers often do FEPGs incorrectly. That’s not an accusation against supers—it’s just that they don’t necessarily have the same knowledge base as a fire safety professional. Anyone can do it, but it’s clearly better to work with a professional. The board is responsible to have the FEPG prepared and to distribute it to the occupants and the building staff every three years in New York City. On the off years, a fire safety notice is sent out to each property owner,” which of course includes co-op corporations and condominium associations.

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